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CONSTITUTION
OF
SINDH TENPIN BOWLING
1
Name
Sindh Tenpin Bowling Association (herein called STBA)
In these
rules, unless the contrary intention appears.
STBA
means the society registered as Sindh Tenpin Bowling
Association
GOVERNING BODY
means the Office Bearers of the Association.
BOWLING
means the participant sport of Tenpin Bowling and BOWLER
shall have a corresponding meaning.
CENTRE
means the land, buildings and other improvements on one
site used by members
of the public for bowling irrespective of the number or method of
operation of the bowling lanes provided there.
GENERAL MEETING
means a meeting open to all members of STBA being either an
Annual General Meeting or a Special General Meeting.
SEAL
means the common seal of the STBA.
STBA WEBSITE
shall be the website found at
www.stba.org.pk
Words
importing the singular shall include the plural.
Words
importing the plural shall include the singular.
Words
importing the masculine gender shall include the feminine gender.
Words
importing the feminine gender shall include the masculine
gender.
The objectives for which Association is established are as under:-
3.1
The Association will operate purely on non-commercial,
non-religious, non- political and upon no profit and no loss
basis.
3.2
To promote and foster the game of Tenpin Bowling as a competitive
sport within the Province of Sindh.
3.3
To represent others Associations within the Province affiliated
with Sindh Ten Pin Bowling Association.
3.4
To enforce the playing rules and regulations of PTBF in any
competitions, conducted by this Association.
3.5
The Association will establish, maintain bowling alley centers /
club premises in Sindh to facilitate members and sportsmen for
the promotion of bowling.
3.6
To obtain PTBF accreditation for all bowling competitions promoted,
organized and conducted by this Association.
3.7
To promote and develop the sport of Tenpin Bowling throughout the
Sindh Province.
3.8
To assist with instruction, resources and advice to members.
3.9
To undertake coaching course, other educational programs, and
awareness programs.
3.10
To co-operate with other professional societies that share mutual
goals, ethics and interests.
3.11
To conduct regular competitions and one Annual Championships for
Adult and Junior members in good standing, in teams, doubles,
singles (Man & Women), all events and any other tournaments
which from time to time the Association may choose to conduct
or be authorized to conduct.
3.12
To promote, organize and conduct any Province Representative Team
trials.
3.13
To select Provincial Representative Teams after having provided
equality of opportunity to all eligible bowlers within the
Province for selection.
3.14
To take those steps considered necessary for raising the finance
required to meet the expenses likely to be incurred by the
Provincial Representative Teams with respect to transport,
accommodation, entry fees and any contingency that may arise
likely to affect the comfort and well-being of the Teams and
the reputation, honour and prestige of Province.
3.15
To affiliate with the Sindh Olympic Committee.
3.16
To be responsible for the disbursement of all Government funding
received in accordance with designated allocations.
3.17
To provide amenities for bowlers, encourage good fellowship and to
advance the mutual interest of bowlers.
3.18
To uphold the Constitution of STBA.
3.19
To comply with instructions of or activities approved by the STBA
Governing Body in as much as the instructions or activities do
not compromise or conflict with the objectives as listed in
the STBA Constitution.
The Office bearer will enjoy powers on behalf of the Association
that are appended below:-
4.1
To operate as the Sindh Tenpin Bowling Association now called and
referred as STBA.
4.2
To subscribe to, become a member of and co-operate with any other
association, club or organization, whether incorporated or not,
whose objects are altogether or in part similar to those of STBA
provided that STBA shall not subscribe to or support with its
funds to any club, association or organization
4.3
In furtherance of the
Objects of the STBA, to buy, sell and deal in all kinds of
articles, commodities and provisions, for the members of the
Association or persons frequenting the Associations premises.
4.4
To purchase, take on, lease, exchange, hire and otherwise acquire
any lands, buildings, easements or property, real and personal,
and any rights or privileges which may be requisite for the
purpose, or capable of being conveniently used in connection with,
any Objects of the Association; provided that in case the
Association shall take or hold any property which may be subject
to any trust, the Association shall only deal with the same in
such a manner as is allowed by law having regard to such trusts.
4.5
To enter into any arrangement with any Government or Authority that
are incidental or conducive to the attainment of the Objects and
the exercise of the Powers of the Association; to obtain from such
Government or Authority any rights, privileges and concessions
which the Association may think are desirable and to carry out,
exercise and comply with any such arrangements, rights and
privileges and concessions.
4.6
To appoint, employ, remove or suspend such staff and other persons
as may be necessary or convenient for the purposes of the
Association.
4.7
To remunerate any person or body corporate for services rendered,
or to be rendered as may be necessary or convenient for the
purposes of the Association.
4.8
To construct, improve, maintain, develop, work, manage, carry out,
alter or control any houses, buildings, grounds, works or
conveniences which may seem calculated directly or indirectly to
advance the Associations’ interests; to contribute to, subsidize
or otherwise assist and take part in the construction,
improvement, maintenance, development, working, management, carry
out, alterations or control thereof.
4.9
To invest and deal with the money of the Association not
immediately required in such manner as may from time to time be
thought fit.
4.10
To take or otherwise acquire and hold shares, debentures or other
securities of any company or body corporate.
4.11
In furtherance of the Objects of the Association, to lend and
advance money or give credit to any person or body corporate;
payment of money or the performance of contracts or obligations by
any person or body corporate and otherwise to assist any person or
body corporate.
4.12
To draw, make, accept, endorse, discount, execute and issue
promissory notes, bills of exchange, bills of lading and other
negotiable or transferable instruments.
4.13
In furtherance of the Objects of the Association, sell, improve,
manage, develop, exchange, lease, dispose of, turn to account
or otherwise deal with all or any part of the property and
rights of the Association.
4.14
To take or hold mortgage, liens or charges, to secure payment of
the purchase price, or any unpaid balance of the purchase
price, of any part of the Association’s property of whatsoever
kind sold by the Association, or any money due to the
Association from purchases and others.
4.15
To take any gift or property whether subject to any special trust
or not, for any one or more of the Objects of the Association
but subject always to the proviso in sub rule 4.
4.16
To take such steps by personal or written appeals, public meeting
or otherwise, as may from time to time be deemed appropriate
for the purpose of procuring contributions to the funds of the
Association in the shape of donations, annual subscriptions or
otherwise.
4.17
To print and publish any newspapers, periodicals, books or leaflets
that the Association may think desirable for the promotion of
its Objects.
4.18
In furtherance of the Objects of the Association, to amalgamate
with any one or more incorporated associations having objects
altogether or in part similar to those of the Association and
which shall prohibit the distribution of its or their income
and property among its or their members to an extent at least
as great as that imposed upon the Association.
4.19
In furtherance of the Objects of the Association, to purchase or
otherwise acquire and undertake all or any part of the
property, assets, liabilities and engagements of any or more
of the incorporated associations with which the Association is
authorized to amalgamate.
4.20
In furtherance of the Objects of the Association, to transfer all
or any part of the property, assets, liabilities and
engagements of any one or more of the incorporated
associations with which the Association is authorized to
amalgamate.
4.21
To make donations for patriotic, charitable or community purposes
4.22
To hold commercial events to raise charitable fund for donation to
the cause
4.23
To do all such
things as are incidental or conducive to the attainment of the
Objects of the Association and the exercise of the Powers of
the Association.
5.1
Representative Members shall be the Voting Delegate/s from those associations and Clubs
that are affiliated with STBA.
5.1.1
Minimum two months, prior to the Annual General Meeting of the
STBA, each year the Centre and Bowling Club/Centers within
association area will elect one of their members as Voting
Delegate, as provided in the by-laws and shall within ten days
thereafter inform the General Secretary of the name and address of
the Delegate elected.
5.1.2
The Member elected as Voting Delegate in accordance with article
5.1.1
will hold office until the next annual meeting of Members of the
Association with which they are registered at which meeting the
Voting Delegate will resign but is eligible for re-election.
5.2
Honorary Members
may be appointed by the Association for such period as it
thinks fit and may confer and impose on any Honorary Member
such privileges and restrictions as it thinks fit and it may
terminate the membership.
5.3
Founder Members
are those laid down the stone of Association and it may confer
on any Founder Member such privileges including the right to
vote at a general meeting or any meeting of the Governing Body
and impose on any Founder Member such restrictions as it
thinks fit. Founder Member may be a Representative Member or
Office Bearer of the Association. A candidate for appointment
as a Founder Member shall be nominated at an Annual General
Meeting and the question of whether such candidate shall be
appointed a Founder Member shall be determined at the
succeeding Annual General Meeting
1.1.1
Mirza Aleem Agha
1.1.2
Choudhry Muhammad Ali ( Romis Ali)
1.1.3
Muhammad Amin Nasir
1.1.4
Faisal Ijaz
1.1.5
Muhammad Saeed
1.1.6
Saifullah Qurashi
1.1.7
Hassan Bin Azad
5.4
Life Members may be
appointed by the Association and it may confer on any Life
Member such privileges other than the right to vote at a
general meeting or any meeting of the Governing Body and
impose on any Life Member such restrictions as it thinks fit
provided that any such privileges or restrictions shall be
suspended while any Life Member is a Representative Member or
Office Bearer of the Association. A candidate for appointment
as a Life Member shall be nominated at an Annual General
Meeting and the question of whether such candidate shall be
appointed a Life Member shall be determined at the succeeding
Annual General Meeting.
5.5
Regular Members
in their capacity as such have no right to receive notices
from the Association or attend, speak or vote at any meeting
of the Association. Every natural person who is registered
with an Association as a player (whether social or in a league
or competition) or as a person interested in and supportive of
Bowling or bowlers is eligible to be a Member
5.6
All
applications for membership must be lodged with an
Association, and upon lodgment and payment of the fee
prescribed by the Governing Body from time to time the
applicant is thereby admitted as a Member.
5.7
General
Secretary shall keep such names and addresses in a membership
register which is to be available for inspection at all
reasonable times by any member who previously applies to the
Secretary for such inspection.
6.1
Annual membership fees payable by members of the STBA shall be
determined by the Governing Body and approved by a majority at
the Annual General Meeting.
6.2
Annual membership fees are payable by members of the STBA on 1st
day of January of each year.
6.3
The Governing Body may impose on members a levy, over and above the
annual membership fee to meet any outstanding expense of the
STBA. Such levy to be approved by a majority at a general
meeting
6.4
Annual subscriptions shall be payable to the Treasurer.
6.5
If a members fails to pay an annual subscription for any year on or
before the 1st day of March in that year their membership will
be cancelled with immediate effect.
7.1
The Governing Body shall comprise of 09 (nine) office bearers /
members who will be elected by the General Body in a General
Meeting for a period of Four (4) years. The Governing Body shall
comprise of the following Office Bearers.
President
–
01
Chairman
–
01
Senior Vice President
–
01
Vice President
–
04
General Secretary
–
01
Treasurer
–
01
Joint Secretary
–
02
Media Coordinator
–
01
Executive Member
–
06
7.2
A bowler in good standing from a STBA Centre Based Association in
the Province may be nominated for membership by the Governing
Body.
7.3
At the Annual General Meeting of the Association, all members of
the Governing Body shall retire from office after the term,
but shall be eligible upon nomination for re-election.
7.4
The election of Governing Body shall be by ballot by those
Representative Members present at the AGM and eligible to
vote.
7.5
Any member of the Governing Body may resign from the Body by giving
written notice to the General Secretary. The resignation has
effect the day it is received by the Secretary or at a later
day if this is stated in the resignation.
7.6
A member may be removed from the Governing Body at a general
meeting of the Association if, after the member has been given
the opportunity to fully present his case, 2/3 majority of the
members present vote in favour of removing the member. There
is no right of appeal against the members’ removal from office
under this section.
7.7
Membership shall be open to all people and nationalities who
share a belief in the objects of the STBA.
7.8
No member of the Governing Body shall be appointed to any
salaried office of the STBA and no remuneration in money or
monies worth shall be given by the STBA to any member of the
Governing Body except payment of out of pocket expenses.
8.1
If a casual vacancy occurs on the Governing Body, the continuing
members may appoint another eligible member to fill the
vacancy until the next annual general body meeting.
8.2
The continuing members of the Governing Body may act despite a
casual vacancy on the Governing Body.
8.3
If the number of Body members is less than the number required
under these rules as a quorum, the continuing members may act
only to increase the number of Body members to the number
required for a quorum or to call a general meeting of the
Association
9.1
Except as otherwise provided by these rules and subject to
resolution by the members of the Association carried at any
general meeting, the Governing Body shall: -
(a)
have general control and management of the
administration of the affairs, property and funds of the
Association; and
(b)
have authority to interpret the meaning of these
rules and any matter relating to
the Association on which these rules are silent.
9.2
The Governing Body may exercise all the powers of the Association
to: -
(a)
Borrow or raise or secure the payment of money in
such a manner as the Governing Body of the Association may think
fit and secure the same or
payment or performance of any debt, liability, contract,
guarantee or other
engagement incurred or to be entered into by the
Association in any way and in
particular by the issue of debentures, perpetual or
otherwise, charged upon all
or any of the Association’s property, both present and
future, and to purchase,
redeem or pay off any such securities.
(b)
Invest in such a manner as the Governing Body of the
Association may from
time to time determine.
10.1
PRESIDENT
He is the Head of the Association. President will preside over all
the meetings of the Association. In addition, shall approve all
the matters that are pertaining with the chair. He will be the key
figure to generate and handle top level networking and financial
support for promotion and development of sport. He will call
meetings of the Managing Committee and either at his own or at the
request of the members of the Managing Committee. He may assign
any special assignment or task to any member of the Governing Body
for smooth functioning of the Association.
10.2
SENIOR VICE PRESIDENT
The Sr. Vice President shall preside over the meetings in
the absence of the President and shall exercise powers of
President and shall perform duty in his absence. He will also
assist the President and look after the matters and working in
consultation with the President.
10.3
VICE PRESIDENT
The Vice President shall preside over the meetings in the absence
of the President and Sr. Vice President shall exercise powers of
President and shall perform duty in his absence. He will also
assist the President and look after the matters and working in
consultation with the President.
10.4
GENERAL SECRETARY
He shall be the key figure to handle all administrative and
operational affairs of the Association. He is entitled to
issue all notices of meetings and carry out all necessary
communication. He shall be responsible for keeping and
maintaining up to date records of the Governing Body and the
Managing Committee. He shall be responsible for the
preparation of minutes of the meetings, reports of the
Association and all other documents, correspondence etc. He
will spend and utilize the funds and other resources of the
Association in the ways and manner he deems considerable under
the larger interest of Association with due approval of
President.
10.5
JOINT SECRETARY
Joint Secretary will assist the General Secretary, and in the
absence of General Secretary he will perform and exercise the
duties of General Secretary, however, Joint Secretary shall
not have a power to preside or chair managing committee’s
meetings. He shall perform all such jobs as assigned by
General Secretary and any purpose / matter related to
functional affairs of the Association
10.6
TREASURER
The Treasurer shall maintain proper accounts and books of accounts,
income and expenditure statements for the Managing Committee,
Receive donations and other amounts and including subscription
and membership fee and issue necessary receipts, to prepare
budgets and obtain its sanction from the Managing Committee,
to make necessary payments with the approval of General
Secretary.
10.7
MEDIA COORDINATOR
The Media Coordinator
shall maintain records of all the events related to sports and
particularly to the bowling happening at national and
international levels. He shall make necessary arrangements for
the Associations representation in such events, he shall also
maintain a list of all the contacts and the managing committee
may require information of important offices. He shall be the
overall head of all the social sub committees working within
the Association, which shall be related with social affairs,
and shall be empowered to assign them the jobs and look after
their affairs. He shall be entitled to seek a nominated amount
for his office’s operation by Managing Committee.
11.1
The Governing Body or the President may appoint a
Management Committee to run the day to day administration of
the Association.
12.1
RESIGNATION BY NOTICE
Any member may resign his/her
membership by giving notice to the General Secretary in
writing to that effect and such notice,
and by surrender of their membership card or other
identification issued by or on behalf of the Association
unless otherwise expressed, shall take effect immediately.
12.2
RESIGNATION DEEMED
Any
member who fails to pay the annual subscription on or before
the 1st day of March in that year his/her membership is due
shall be deemed to have resigned membership.
12.3
All fee, levies, subscriptions or penalties that are
outstanding at the time of resignation or termination of
membership from the STBA remain due and payable.
13.1
NOTICE OF COMPLAINT
Any person may make a complaint to the Governing Body that the
conduct of a member of the STBA is or has been injurious to
the character of the STBA. Every such complaint shall be in
writing and addressed to the General Secretary.
13.2
MEETING:
If the
Governing Body considers that there is sufficient substance to
the complaint, it may invite the member to attend a meeting of
the Governing Body and to offer a written or oral explanation
of the member’s conduct. The member shall not be represented
by a Solicitor at the meeting
13.3
NOTICE OF MEETING:
The Governing Body shall give at least fourteen (14) days
written notice of the meeting. The notice shall inform the
member of the complaint so that the Member can offer an
explanation of his/her conducts and that if the Governing Body
is not satisfied with the member’s explanation the Governing
Body may expel or suspend the membership of the STBA
13.4
GOVERNING BODY MAY EXPEL:
If, at the meeting, the Governing Body decides to expel the
member from the STBA the member shall cease to be a member of
the STBA. If at the meeting the Governing Body decides to
suspend the member for a limited period the Governing Body
shall give notice of that period but not exceeding 90 days. If
appealed, a member expelled by the Governing Body may within
14 days give written notice of appeal to the General
Secretary. The Governing Body shall then call a Special
General Meeting to take place within 21 days of receipt of the
notice of appeal. If that meeting passes a resolution
rescinding the expulsion the member is reinstated immediately.
13.5
A sixty percent (60%) majority of members present and voting at a
properly constituted Special General Meeting is required to
quash the suspension or expulsion of a member.
13.6
All votes on the suspension or expulsion of a member shall be cast
by secret ballot.
14.1
The representation of the General Body of STBA shall
comprise of the following.
14.1.1
All District Associations
–
One (01) each
14.1.2
City District Karachi
–
Five (05)
14.1.3
Technical Committee
–
Two (02)
14.1.4
Individual Members
–
Four (04) Two
Male /Two Female
14.2
A bowler in good standing from a STBA Centre Based Association in
the Province may be nominated for membership by the Governing
Body.
15
General Meeting.
15.1
Should any position on the Governing Body not be filled at the
Annual General Meeting then the Governing Body may appoint a
member to the vacant office. The member so appointed shall
hold the office until the next Annual General Meeting.
15.2
Any casual vacancy occurring amongst the Governing Body may be
filled by the Governing Body and the member so appointed to
fill the vacancy shall hold the office until immediately after
the closure of the first AGM subsequent to the respective
appointment.
16.1
Unless otherwise provided by these Rules, at every general meeting
…
16.2
The Governing Body shall meet as it deems necessary but at least
three (2) times in each calendar year. The Governing Body may meet
for the dispatch of business, adjourn or otherwise appoint and
regulate its meetings as it thinks fit.
16.3
Any two (2) members of the Governing Body may at any time summons a
meeting of the Governing Body, should matters arise that require
the attention of the Governing Body prior to the next scheduled
meeting of the Governing Body. Questions arising at any meeting of
the Governing Body shall be decided by a majority vote of that
Governing Body present. A determination of the majority of members
shall for all purposes be a determination of the Governing Body.
16.4
The President shall be Chairperson, or if he is not present within
fifteen minutes after the appointed time of the meeting or is
unwilling to act, the Senior Vice President shall be Chairperson
or Vice President or if the Vice President is not present or
unwilling to act, then the members present shall elect one of the
own member to be Chairperson of the meeting.
16.5
The Chairperson shall maintain order and conduct the meeting in a
proper and orderly manner.
16.6
Every question, matter or resolution shall be decided by a majority
of votes of the members present
16.7
Every member present shall be entitled to one vote and in the case
of an equality of votes; the Chairperson shall have a second or
casting vote.
16.8
Voting shall be by a show of hands or a division of members, unless
not less than one fifth of the members present demand a ballot, in
which case there shall be a secret ballot. The chairperson shall
appoint two members to conduct the secret ballot in such a manner
as he shall determine and the results of the ballot as declared by
the Chairperson shall be deemed to be the resolution of the
meeting at which the ballot was demanded.
16.9
The Governing Body may continue to act not withstanding any vacancy
in the Governing Body so long as their number remains equal to or
above that fixed as the quorum in Clause
20.1
16.10
The Governing Body may act only for the purposes of increasing
the number of members of the Governing Body from amongst the
members of the STBA which they are hereby empowered to do, or
of summoning a Special General meeting of the STBA, but for no
other purposes should their numbers fall below that fixed as
the quorum in Clause
20.1
16.11
Minutes of all Governing Body meetings shall be taken and upon
approval by the Governing Body be displayed on the STBA
website.
16.12
The Governing Body may from time to time for such purposes as
it may deem fit appoint one or more of its members as a
subcommittee.
17.1
The Annual General Meeting of the members of the STBA shall be held
upon a date or such date and place and at such time appointed by
the previous Annual General Meeting and failing such appointment
shall be held upon such date at such place and at such time as the
Governing Body shall appoint. At least twenty (20) days prior to
such a meeting a notice will be placed on the STBA website.
17.2
At the Annual General Meeting a balance sheet showing the financial
position of the STBA for the preceding financial year to 31st
December and audited by the Auditor of the STBA and a report of
the Governing Body shall be submitted.
17.3
Notices of motion for Annual General Meeting- Any member
desiring to move at the Annual General Meeting any motion on any
matter shall notify the General Secretary in writing at least ten
(10) days before the date of the Annual General Meeting. The
General Secretary shall within five (5) days before the date of
the Annual General Meeting make available a copy of such notice to
each member and by placing the notice on the STBA website.
17.4
Unspecified business-
Business not specified on the notice calling an Annual General
Meeting and of which notice has not been given under Clause
16.3 must be transacted by permission of the Chairperson if
not opposed by a majority of the members present.
18.1
Subject to the provisions contained herein as to resolutions
amending these rules, all resolutions of the STBA shall be
passed by the vote of simple majority of the members who are
personally present at a General Meeting and shall be binding
on all members whether they are present at the meeting or not.
18.2
The General Secretary shall make available to members at least
twenty (20) days prior to the Annual General Meeting all the
proposed amendments to these rules by placing the proposed
amendments on the STBA website.
18.3
Declaration by the Chairperson of the meeting that a
resolution has been carried, or lost, together with an entry
in the minute book of the STBA shall be conclusive evidence of
the fact.
19.1
Any three (3) members of the Governing Body may at any time it is
considered necessary convene a Special Meeting of the STBA.
19.2
A Special General Meeting shall be convened by the General
Secretary upon the written request of either, not less than
one third number of the members of the STBA,
19.3
The Special General Meeting shall be held within a period of
thirty (30) days from the date of receipt of the request. The
requisition shall state the purpose for which the meeting is
to be called and no other subject shall be discussed in at the
meeting.
20.1
The General Secretary shall at least twenty (20) days prior to all
general meetings make available to all members a notice of the
general meeting by placing such notice of the general meeting
on the STBA website. Therein shall be specified the place, the
day and the hour of the meeting and the general nature of the
business to be dealt with there at. No business apart of which
notice has been given shall be conducted at such meetings.
21
Quorum
21.1
At any general meeting the number of members required to constitute
a quorum shall be equal to double the number of members of the
Association presently on the Governing Body plus one.
21.2
No business shall be conducted at a general meeting unless a quorum
of members is present when the meeting proceeds to business.
21.3
If a quorum is not present within thirty minutes after the time
fixed for a general meeting called on request of members of the
Governing Body or the Association, the meeting lapses.
21.4
If a quorum is not present within thirty minutes after the time
fixed for a general meeting called other than on the request of
members of the Governing Body or the Association, the meeting is
to be adjourned to the same day, time and place in the next week
or a day, time and place decided by the Governing Body.
21.5
If at an adjourned meeting, a quorum under
20.1
is not present within thirty minutes after the time fixed for
the meeting, the member’s present form a quorum.
21.6
The Chairperson may, with the consent of the meeting at which a
quorum is present, and must if directed by the meeting,
adjourn the meeting from time to time and from place to place.
At a meeting adjourned in such a manner, only the business
left unfinished at the meeting from which the adjournment took
place may be conducted at the adjourned meeting.
21.7
The Secretary is not required to give the members notice of an
adjournment or of the business to be conducted at an adjourned
meeting unless the meeting is adjourned for at least thirty
days. If a meeting is adjourned for at least thirty days,
notice of the adjourned meeting must be given in the same way
notice is given for an original meeting.
22.1
The Governing Body shall cause minutes to be made of:-
(a).
All Notifications of Office bearers, Sub-committees and
other staff.
(b).
The name of
members of the Governing Body present at all meetings of the
STBA
and of the
Governing Body.
(c).
All proceeding
at all meetings of the STBA and of the Governing Body.
22.2
All minutes shall be signed by the Chairperson of the meeting at
which the proceedings were held or by the Chairperson of the
succeeding meeting.
23.1
The common seal of the STBA shall be approved by the STBA Governing
Body and the General Secretary shall be responsible for the
safe custody and control thereof.
23.2
Whenever the common seal of the register is required to be affixed
to any deed, document, writing or other instrument the seal
shall be affixed thereto pursuant to a resolution of the
Governing Body and in the presence of a the General Secretary,
who shall sign the document or instrument to which the seal is
so affixed.
24
Publicity
24.1
No member, other than the Chairperson, General Secretary or a
member nominated to do so by either the Chairperson shall
purport to speak for and represent the views of the STBA as a
whole without first having obtained the approval of the
Governing Body to do so.
24.2
The Website Manager is approved to regularly update the STBA
website as necessary to ensure that information contained
therein remains current.
25.1
The offices of the STBA shall be located at a suitable place as
determined by the Governing Body.
26.1
Any notice to a member of the STBA may be served upon that member
either personally or by sending it prepaid through the post
addressed to the members last known address.
26.2
Any notice served by post shall be considered served on the fifth
day following posting.
27.1
The financial year of the STBA shall begin on the 1st day of
January and end on the 31st day of December of that year.
28.1
All monies received by or on behalf of the STBA shall forthwith be
paid to the credit of the STBA in an account with a bank or
savings bank from time to time to be fixed by the Governing Body.
28.2
The Treasurer will present at each and every Governing Body
meeting:
(a). A financial
report for the period aligning with the most recently completed
GST
return period.
(b).
A proposed
expenditure budget for the subsequent six months.
28.3
The General Secretary will make them available to the members of
the STBA by placing them on the STBA website.
28.4
Subject to individual payments not exceeding more than Rs. 25,000,
all payments made by the STBA shall be made under the signature of
General Secretary / Treasure
28.5
Subject to individual payments exceeding more than Rs. 25,000, all
payments made by the STBA shall be made under the signature of
President / Senior Vice President / Vice President and General
Secretary /Treasure
28.6
The Governing Body may from time to time invest and re-invest in
such securities and upon such terms as it shall think fit the
whole or any part of its monies which shall not be required
for immediate business of the STBA.
29.1
The Governing Body shall not without approval of the Governing Body
members at a general meeting borrow monies or issue
debentures, bonds, mortgages or any other security.
30.1
The income and property of the STBA shall be applied solely towards
the promotion of the objects of the STBA, as set out in Clause
3 hereof, and no portion thereof shall be paid or transferred
directly or indirectly to a member or members of the STBA.
30.2
No member or person associated with a member of the STBA shall
derive any income, benefit or advantage from the STBA where
they can materially influence the payment of the income,
benefit or advantage whatsoever.
30.3
Any such income paid shall be reasonable and relative to that
which would be paid in an arm’s length transaction (being open
market value). The provisions and effect of this clause shall
not be removed from this document, and shall be included and
implied into any document replacing this document.
31.1
The Governing Body shall appoint an Auditor who is a member of the
any National Institute of Chartered Accountants but is neither
a member of the STBA nor a relative of any member of the
Governing Body.
31.2
The Auditor shall hold office so long as the Governing Body
thinks fit and shall be paid whatever remuneration the
Governing Body determines.
32.1
The Auditor shall audit the STBA financial statements and prepare a
report thereon for presentation to the members at the Annual
General Meeting by the Treasurer.
33.1
The Treasurer shall keep books of accounts and shall submit to each
Annual General Meeting a statement of the STBA assets and
liabilities, and income and expenditure for the preceding
financial year.
34.1
Any Club whose principal objective is to promote the sport of
tenpin bowling in Sindh can make application to the STBA to be
recognized as an affiliated club.
34.2
Affiliation will be determined by a majority vote of the Governing
Body.
34.3
Upon approval of affiliation, it is the responsibility of the
affiliated club to ensure that all its members remain financial
members of STBA. Any affiliated club found to have members who are
not financial STBA members may have their affiliation terminated
by the Governing Body.
34.4
The Governing Body will only recognize affiliated club in each city
/ town / district. The borders of each city / town / district will
be aligned with those of the local Governing Body.
34.5
The Governing Body is permitted to affiliate national
representative special interest organizations who share a
belief in the objects of STBA.
35.1
The mode of voting on all questions (other than elections) at all
general meetings shall be by a show of hands or, if the
Chairperson or any three (3) members shall require, by secret
ballot.
35.2
The mode of voting on all elections at the Annual General Meeting
shall be by secret ballot.
35.3
When a secret ballot is required a returning officer and a
sufficient number of assistants shall be appointed at the meeting.
35.4
When there is only one nominee for any position, the nominee will
be elected as unopposed.
35.5
When there are two nominees for any position, the nominee receiving
the most votes will be elected.
35.6
When there are 3 or more nominees for any Governing Body position,
all nominees will participate in one ballot. The 2 nominees
receiving the most votes in this ballot will proceed to a second
ballot. The nominee receiving the most votes in the second ballot
will be elected.
35.7
No member who is un-financial may vote at any meeting.
35.8
In the case of an equality of votes, whether on a show of hand or
on a poll, the Chairperson of the meeting shall be entitled to a
second and casting vote.
35.9
Only members of the STBA have the right to vote on STBA matters.
Each member present and voting at a general meeting of the STBA
shall have one (1) vote.
35.10
No member may hold proxy votes on behalf of other members not
in attendance at the meeting.
36.1
If upon the winding up or dissolution of the STBA there remains
after the satisfaction of all STBA debts and liabilities any
property whatsoever the same shall not be paid to or
distributed among the members of the STBA but shall be given
or transferred to some other organization or Governing Body
having objects similar to the objects of STBA or to some other
charitable organization or purpose, within Province.
37.1
The Governing Body have the power to make such by-laws as are in
their opinion necessary and desirable for the proper control,
administration and management of the Association affairs.
37.2
Notwithstanding the provisions of article
36.1,
the Association in general meeting may amend or repeal any
by-law made by the Governing Body
37.3
A by-law:
(a) is subject to
this Constitution;
(b) must not be
inconsistent with any provision of this Constitution; and
(c) is binding on
all Members and has the same effect as a provision of this
Constitution.
38.1
The rules of the STBA may be altered, added to or rescinded at any
general meeting provided that notice setting out such alteration,
addition or rescission has been made available to all members by
placing such notice on the STBA website with the notice of the
meeting not less than twenty (20) clear days prior to the meeting.
38.2
All resolutions amending these rules shall be passed by the vote of
majority of two thirds (2/3) of the financial members who are
personally present.
38.3
No addition to or alteration of the non-profit aims, personal
benefit clause or the winding-up clause shall be approved
without the approval of concerned state authority.
38.4
The provisions and effect of clause
37.3
shall not be removed from this document and shall be included
and implied into any document replacing this document.
39.1
The STBA shall, in all its activities and dealings, be
non-religious and non-political.
40.1
If any matter shall arise which is not, or in the opinion of the
Governing Body is not, provided for by or under this
constitution, the same shall be determined by the Governing
Body as it shall deem fit, and every such determination shall
be binding on STBA and its members unless and until set aside
by a resolution at a General Meeting.
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After reviewing your concept paper "Cultural Sports - Icon of Karachi" I feel extremely glad that organization like you are anxious enough for changing the environment of Karachi with is getting exhausted and bewildered day by day in to peaceful and attractive way. Anxious enough to become part of of your concept by any means.
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